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3 Key Considerations For Data Center Relocation

By | Data Centers, Equipment Disposal, recycle power equipment, Turnkey Project Management

Considerations For Data Center Relocation

Data center relocation isn’t as simple as unplugging servers, hauling them to a new site, and plugging them back in. It’s a challenging and complex process that, in many cases, puts the entire company on the line. Sensitive business data and expensive machines are at risk during the move and mission-critical systems will be out of play until the transition concludes. A data center relocation is not something to be left to chance.

 

There are three key factors that come in to play in every data center relocation:

 

  1. Recognize the need for professional help and seek it out.
  2. Take time to plan and document everything.
  3. Get your team in place.

 

Recognize The Need For Professional Help And Seek It Out

 

As we mentioned above, a date center relocation (DCR) isn’t something you can take lightly, nor is it something most businesses can handle themselves. Removing, relocating, and setting up such machinery in a safe and efficient manner is something that is best left to the pros. A DCR project manager needs to be experienced in relocations; one who gets all the planning and pre-move work, like risk identification, budgeting, and workflow planning, that needs to be done in addition to the actual physical move. Those are rare qualities to find in an internal candidate, which is why most businesses hire outside data center relocation professionals to help them with their move.

Take Time To Plan And Document Everything

 

Planning is a crucial step in any DCR, as is documentation. You may be wondering what there is a document and the answer is: Everything! Anytime details are left to one person or in someone’s head, there’s just one point of reference and one point of failure. Your business is worth too much to risk having everything rely on one person. Four documents that are a must for every project are:

  • The present method of operation. This is shows what you have now and what will be moved. It includes diagrams and lists describing everything in the existing environment in great detail.
  • The desired future outcome. This is where you hope to be once the DCR is complete. It defines success and details the placement of all relocated components. It should also include any planned changes such as new equipment and capabilities or upgrades.
  • How you’ll get there. This is your roadmap to success. It defines the processes needed to complete the transition and includes budget numbers necessary to make it happen. It also includes known risks and mitigation options, the DCR timelines, and communication plan.
  • The implementation plan. This is a detailed assignment list and timeline that includes the steps, dates, and personnel needed to complete the DCR. Be sure to include a “Day of Move Plan” to outline what needs to occur and when on Move Day.

Keys To A Planning A Successful Data Center Migration

By | Data Centers

Maybe you’ve outgrown your current data center or your equipment just isn’t running as quickly as it used to. There are so many reasons to relocate your data center. Your data center will run more efficiently, your company will save money and your systems will run faster than ever. It’s just a matter of taking the plunge and doing it. That doesn’t mean you should proceed without a plan. Here are some tips from successful data center migrations and relocations to help you through the process.

Tips For A Successful Data Center Migrationdata center pic for website

  • Prepare, Prepare, Prepare – Should we say it one more time? Always prepare. Make a clear and concise plan for how you want to carry out your data center migration and make several contingency plans in case the original plan falls through. This sounds like a lot of preparation, but if something goes wrong, you’ll thank yourself in the end.
  • You Don’t Need To Hire Tech Gurus – I’m sure you’re thinking, “Wait, what? But data centers are run by the very best tech geniuses.” While this is true, they’re not always the best people to oversee a data center migration. Your tech gurus should continue to run your data center, while you hire a company who specializes in data center migration and relocation.
  • Map The Relationships Between Your Hardware And Software – Moving your hardware is pretty straightforward, but understanding the intricacies of the relationship between hardware and software can be tricky. If you’re doing a complete migration and overhaul of your data center, you need to make sure that someone has mapped out the relationships between specific hardware and specific software, especially if you’re updating that software or hardware.

Hiring The Right Company Can Help You Keep Your Data Center Racks In A Row

When you’re in the middle of a data center migration, you should be more worried about keeping your racks in a row than your ducks. Hiring a company that can help your data center migration go smoothly and efficiently is very important. Critical Power can help your business migrate their data center with minimal stress on your company or your company’s bottom line. Contact us for more information on how data center relocation can increase revenue and save precious time in the process.

A Crash Course In Data Center Relocations

By | Data Centers

Although we usually put data center relocations under one big, generalized umbrella, they actually come in many different shapes and sizes. There are two major ways to carry out a relocation; phased or big bang. There are three main categories of data center relocations; cloud, hybrid and traditional. Finally, among those, there are two subcategories, partial and full relocations. There are many variations and subtle differences, but here is your basic crash course in data center relocations.

Two Major Data Center Relocation Methods

Phased
A phased data center relocation is precisely what it sounds like, a data center relocation that is done over the course of time. You relocate in calculated stages within several months, or even a year. This method works best for larger companies who have larger, more extensive data centers.

Big Bang
This method is aptly named after the theory of the origin of the universe, which happened over a short period of time and with a lot of commotion. A big bang data center relocation occurs over the course of a few days or a week. Everything gets packed up, shipped out, set up and made ready for business at lightning speed. This is method is quick, but it’s also the most disruptive. It also works best with smaller companies.

Three Major Types Of Data Center Relocations

Traditional
Traditional data center relocations entail moving your data center equipment from one physical data center to another physical data center.

Cloud
A cloud data center relocation means you’re moving from a physical or hybrid data center to a cloud data center. Or you may be moving from one cloud data center to another.

Hybrid
A hybrid data center relocation means you’re moving some of your data center to a cloud location and either keeping some of your current physical data center or relocating some of your data center functions to another physical location.

Two Data Center Relocation Subcategories

Within these three categories, there are two subcategories, partial and full relocations. These are exactly as they suggest, completely moving your entire operation to a new place of operation or partially moving to a new place of operation. A partial move can also be a hybrid move, if you’re partially transitioning from a physical location to a cloud location.

Determine Which Method And Type Of Data Center Relocation Is Right For You

Data center relocations are stressful for your company, but they can ultimately make your business run more efficiently. The key is finding the right method and type of data center relocation.
Critical Power Products & Services has the experience and know-how to help your business determine which method and type of data center relocation works best for your company.

Critical Power Products & Services is the leader in the data center relocation and demolition industry. We can help you to relocate and create a more efficient data center plan. Contact us for more information on how data center relocation can increase revenue and save precious time in the process. 

Data Center Relocation: What Are The Incentives?

By | Data Centers

It’s a risk to make any significant changes to your business, and that’s especially true when you consider making changes to your data center. However, more and more companies are choosing to relocate rather than stay with their current arrangement, because there are major incentives for taking that risk. Here are some of the many incentives to data center relocation.

Major Data Center Relocation Incentives

Data Center Specific Tax Breaks

Many states offer data center-specific tax breaks if your company decides to relocate there. The incentives these states offer reduce data center function costs. Plus, if the state has a colder climate, your cooling system won’t have to work as hard, which will also save money in the long run.

Energy Efficiency

Data center relocation allows you to build a more energy efficient data center from the ground up. There are only so many times you can “patch” problems in an old data center before it ultimately fails. Plus, an old data center runs less and less efficient each year.  A brand-new data center can run more efficiently, less expensively and with fewer problems to “patch.”

Increased Performance

It’s no secret newer technology just works faster. If your data center is working faster, you’ll be able to keep up with the demands of your growing business faster, too. This means growth and revenue for your business.

Decreased Distance

Some companies want to relocate, because they want their data center to be closer to their center of operations. This allows you to have fast access to your data center in case of emergencies. And, if you need information or tech support, your data center staff is close by.

Ask Us How Data Center Relocation Optimizes Your Bottom Line

Critical Power Products & Services is the leader in the data center relocation and demolition industry. We can help you to relocate and create a more efficient data center plan. Contact us for more information on how data center relocation can increase revenue and save precious time in the process. 

How To Cool Your Data Center More Efficiently

By | Data Centers

The great data center paradox is that data center equipment generates a lot of heat, but they need to be kept cool so they can work efficiently. So, climate control is always a push and pull struggle, which can result in a huge data center cooling bill. Here are some ways to cool your data center more efficiently and maybe save some money on your company’s next energy bill.

  1. Check Hotspots By Testing Your Airflow

Hotspots are exactly what the word suggests, pockets or spots of unusually hot air. Too many hotspots could mean danger for your data center equipment and it could add up to a large utility bill.

  1. Check Your Air Supply

Don’t confuse air supply with airflow. Airflow is how much air your cooling system pushes through your data center. Air supply refers to what each unit is putting out. Making sure each unit has sufficient and efficient air supply can improve overall airflow. Improving airflow and air supply keeps your equipment from working too hard, which saves money.

  1. Check Your Air Temperaturedata center 1

You may have sufficient airflow and air supply, but you also need to make sure the actual temperature of the air is cool enough. This might mean your cooling system may need to be maintained or replaced with an updated, more efficient system.

  1. Check Your Ventilation

Whether you have a raised floor, perforated tiles, holes or gates, make sure they aren’t blocked. Data equipment can get moved and it can shift, which can fully or partially block ventilation and wreak havoc on your air supply, causing your cooling system to work harder.

Critical Power Can Help You To Assess Your Data Center Cooling System

Critical Power can help to make your cooling system more cost-efficient. Contact us for more information on how we can optimize your cooling system.

Cybersecurity Is On The Tenant As Much As The Data Center

By | Data Centers

Did you make the move to a data center or a cloud computing environment and let out a sigh of relief when your IT infrastructure management was taken over by a data center instead of housed within your organization? Maybe you thought, “Finally! I’m done with having to deal with security threats!” We hate to break it to you, but no, you’re not.

While it’s true that data centers do have a responsibility to provide a secure environment, don’t make the mistake of thinking the data center’s security measures will be enough to protect your business from hacking and other cyber threats. Chances are good, they won’t be enough to prevent and thwart attackers. Why not? Because they aren’t intended to.

Safeguarding Your Business Data

Data centers definitely have systems in place to protect the security of the center itself but enterprise and application owners also have a responsibility to protect their own data, applications, and operating systems that are housed within the data center.

Since many cyberattacks come from applications and then branch out from there, all it takes is one mistakenly opened email for an attack to gain a foothold and exploit your network. In fact, the threat could come from inside the data center itself, if a virus or malware enters another business’ network and then infiltrates the data center and makes its way to your network. This is all the more reason to adopt cyber safeguards for your business on your own.

Businesses need to have appropriate policies and safeguards in place to protect their information and data themselves. Policies should include:

  • Employee training and awareness. Educate your employees on best practices to minimize cyber risks. Cover things like sharing sensitive information with outsiders, phishing attacks, downloading malware, and what to do if a laptop or company-issued device is lost or stolen.
  • Vetting of service providers with access to sensitive information and/or systems. Do your research and vet third-party vendors and service providers who may have access to sensitive data. Include confidentiality and security obligations in vendor agreements.
  • An incident response plan in place and ready to go. Have an incident response plan in place that you can enact as soon as a breach is discovered.
  • Work with your data center. Review your data center’s physical and cyber security procedures to understand where the data center’s responsibility ends and yours begins. Work with the center to ensure all areas of risk are protected.

It’s easy to fall into the trap of thinking that outsourcing a function, in this case, IT infrastructure, means you’re absolved of all care and responsibility for the function, but when it comes to sensitive business and customer data there is no such thing as being too cautious.

Tips on Choosing a Colocation Data Center

By | Data Centers, Emergency Preparedness

If you are new to colocation, you might be wondering just how you’re supposed to choose a colocation data center. On the face of it, colos may seem to be all the same, but in reality, every data center is different, which is why you’ve got to do some research to find the best fit for your needs.

Questions To Ask Yourself When Choosing A Colocation Data Center

  1. Does it meet our business needs? First things first, does the colocation site fit your business needs? Have you even identified what those needs are yet? Make sure the site has the technology to support your business, but also take into account the site’s physical location (this is important if you plan to use the colo site for disaster recovery needs) and if it can accommodate your future plans (transitioning to the cloud, managed services, high-density environment, etc.)
  2. What’s the uptime guarantee? Service agreements can be written in ways that protect the colo if outages occur. What does your agreement say about outages? Does the site allow themselves a certain number of planned outages each year? If the answer is yes, that means you don’t have 100% guaranteed uptime. For some businesses and applications, this is acceptable; for others, it is not. What does it mean for your business?
  3. Does it support our disaster recovery and business continuity plans? If you’re looking at colo sites, you’ve got a primary data center already up and running somewhere. Your colocation data center should match or provide better power, cooling, and networking than your primary site if you want to ensure business continuity during outages and emergencies. Ask about on-site workspace that your team can use for disaster recovery testing.
  4. What is the center’s level of compliance? Even if the center says it has a certain level of Tier compliance or is Uptime-certified, double check this. Ask to see proof of SSAE 16 audits, PCI, or Cybertrust certification and make sure they provide third-party audits for added transparency. Check the site’s physical security too. What areas are covered by cameras? What are security procedures? Who has access to the servers?
  5. What kinds of managed services are available? Managed services free up your own IT staff to focus on supporting business objectives, not infrastructure maintenance. Managed services means your team doesn’t have to trek to the data center for minor issues and ensure the colo staff will keep the infrastructure operating smoothly.

Changing data centers, even colocation sites, is a major undertaking. You don’t want to be doing it every time your contract ends. Take some time on the front end to make sure the colocation site is right for your business needs – current and future – to find a location that will serve you well for years to come.

The Data Center Boomerang Effect: Will It Affect Your Business?

By | Data Centers

There has been a lot of talk in the data center industry about 2017’s data center “boomerang effect”. The term refers to the actions of tech companies and large enterprises that had embraced public cloud computing early on and are now moving away from it and bringing the operations back in-house.

Why do reversals like this happen? In many cases, it comes down to cost.

Costs Create The Boomerang

Public cloud computing was billed as a way for businesses to rein in IT expenses. And it works. For a time. In certain situations. If you don’t get too big. By using the public cloud to leverage IT needs, businesses and enterprises are able to save on hardware and software costs as well as IT personnel expenses. Ideally, the amount the business spends on their monthly public cloud bills is less than the cost of managing the entire process in-house. And for many start-ups and small businesses this is exactly what happens.

But that doesn’t always last. Sometimes, business growth demands more from the public cloud than an enterprise is willing or able to afford. When that happens, the boomerang is activated and IT managers bring the function back in-house.

Maximizing Cloud Services

The boomerang effect does not mean that a business will stop using the public cloud altogether, although that can and does occur. What happens more often is companies re-think their approach and maximize their resources by creating a new multi-cloud system. They may use a combination of public, private and hybrid cloud solutions along with software-as-a-service and managed services, depending on their needs and capabilities. This hybrid approach allows businesses to optimize workloads, improve system agility, and make the most of their IT budgets.

We’re curious. Has your business experienced a data center boomerang effect? Are you bringing outsourced services back in-house? Do you foresee it happening in the future?

8 Steps To Preparing For A Data Center Demolition

By | Data Centers, Uncategorized

Data center demolition involves disposing of the entire data center infrastructure, but not just getting rid of it. It involves getting rid of it in a way that eliminates the risk of business data being leaked or lost and ensuring that the physical equipment is disposed of in a way that meets all environmental guidelines. That’s a tall order that makes the project a complex process rather than a quick “over the weekend” type of project.

Critical Power Products and Services has been handling data center demolition projects for over 20 years. We’ve developed a reputation for getting the job done on-time and on-budget with minimal disruption to our clients. Here’s a list of 8 steps that we recommend every business take to successfully manage a data center demolition. Decom in Progresss

8 Steps To Successful Data Center Demolition

  1. Develop a plan. Successful data center demolition decisions start with a comprehensive plan that includes projected costs, transition management, disposal options, construction/deconstruction costs, environmental impact, and a timeline to completion.
  1. Review your lease agreement. This is an important step. What does your lease agreement say about decommissioning equipment? In what state must the space be left once you vacate? Make sure you’ve got a firm understanding of what your obligations are under the agreement to avoid surprise costs.
  1. Inform all stakeholders of the plan. You will likely have to make adjustments to day-to-day business operations during a demolition project. Make sure employees know what to expect and when well in advance so they can adjust their workloads accordingly and plan for the transition to the new system.
  1. Create an inventory of assets and what to do with them. An inventory of assets can help identify assets than can be recycled, reused elsewhere, or sold for cash and helps ensure that nothing is lost in the transition.
  1. Terminate existing service contracts. It’s easy to forget to terminate existing service contracts if you are simply getting rid of equipment. Don’t waste any more money than you have to by paying for services you no longer need. Use the inventory list created in Step 4 above to identify which equipment has a contract that must be terminated or adjusted.
  1. Relocate systems. Got everything checked off on your list? Know what is being decommissioned, what is being reused, and the new space is ready to go? The big day is finally here! You are ready to relocate your systems! 
  1. Dispose of old equipment. Once you’ve relocated all of your reusable equipment, the time has come to get rid of the unusable pieces. You should have researched equipment disposal options early on in the process and have vendors lined up to help you clear out  the facility. 
  1. Restore the site. Everything gone? Go back to Step 2 and restore the site to the conditions specified in your lease agreement.   machines inside navisite demo

Line Up Professional Help From CPP&S

Although this is only an 8-step list, it can be overwhelming when put into action. That’s why so many companies count on Critical Power Products & Services to help them manage the data center demolition process. Hiring CPP&S to manage your data center demolition ensures that your equipment will be decommissioned in accordance with EPA-certified standards and the most current best practice security measures to prevent data loss or theft.

Visit our Data Center Relocation page to learn more about our services or call 877-315-4176 to discuss your project with a team member.